Good morning, good afternoon, good evening and welcome back to day five. Today I want to talk to you about the importance of time blocking.
For those of you who don’t know me, my name is Tristan Griffiths, you can find me as @ImTristanG across all the socials, please do reach out and connect with me wherever you most like to spend time.
Now I’ve talked to you about accountability, goal setting and getting things done. Now one of the things you need to do is have those clear goals and distinctions on those things you need to be working on. But in order to ensure you can get those things done without interruption and to stay on track, one of the recommended methods that we use, when we are mentoring people, and that we use in our own calendars as well, is we use time blocking.
It’s blocking out time to do specific tasks;
Uninterrupted and without any distractions!
Above is an example of this – a look at my calendar, This is how we do our time blocking!
For example, it’s very obviously colour coded, and it breaks down what we’ve got coming up. in the calendar. Very visual.
I said we’re visual creatures;
So make this as easy to use as possible
This is an example of a week in my calendar.
Everything that sits here is colour coded, so it makes it very visual, and easy for me to see.
- Everything that’s grey is something that belongs to Clubhouse
- We’ve got meetings and calls in as purple.
Some of which are strategy calls, some of which are delivering training internally, to the people we coach and mentor.
- We’ve got the green sections, that are purposefully put in for us to be able to create content.
We’re creating videos, we’re creating blogs, we’re creating course and content.
Just like the content you’re consuming here, and in order to ensure we have adequate time to do it, we put blocks of time in the calendar ensure sure they happen.
In the same way your meetings need to be here, available for you to see in the calendar, so you don’t miss any meetings, the same can be said of things like livestreams.
You’ll see all the red lines across there is where I do #BreakfastAndBusiness – That’s my morning livestreams I do throughout the week.
Then I’ve got green which is my content, but you see what I’m doing;
I’m ensuring dedicated time allocated to each individual task.
If you don’t put the time in, then it’s easy to have calls, distractions, other meetings come in, that might mean you actually run out of time in your week to actually get the things done, that are important in moving towards your goals.
Remember we started with a big overarching goal, and we reverse engineered getting there successfully, by having steps along the way. In order to make sure you hit all of those smaller goals on the way to that bigger success, you need. to make sure that there’s time allocated to them.
So time blocking is one really effective and efficient way to do that.
We. do that within our company, and we teach people that we coach and mentor how to do the same.
And I encourage you today to do that. In it’s most simplistic form, when you’re sitting down to do a task, even if you weren’t to go to the level of which I showed you there, of having everything in as time blocks, you might just say; ‘I’m going to work on this for twenty minutes, twenty five minutes, and then I’m gonna go and do something else.’
- Turn off the notifications
- Close down those social media tabs
- Then go back to them in a time block that’s allocated to them.
Don’t allow yourself to be distracted when you’re working on a specific task.
This is so effective in helping to make sure that you’re getting things done, and you’re staying on track.
So highly recommend that you start to time block.
If you don’t do it already, please do go and give it a try.
Run it for a week, see how it goes for you, and I’d love to know your feedback on how it helps you to stay on track and get those things done.
I know that there are so many things in your business that you feel you should be doing, and that you should be showing up for, but by time blocking, you allocate time to make sure that you show up for the things that matter, in the order that they matter, and you get them done by their allocated deadlines.
This is one of the reasons that we recommend, rather than when you are doing outreach, to reach out to ten or fifteen people a day, is to allocate an amount of time to do that, because the task will break into different things.
From outreach and messaging, then after a while replying and responding to messages.
Obviously if you were setting a target of ten or fifteen people, then you might actually have ten or fifteen people to follow up with, and ten or fifteen people you are messaging. Which then becomes a bit of an overwhelming task.
Instead of that, we recommend it becomes a time block for that job, where it’s either doing outreach and messaging, or it’s responding to.messages and following up with people who are starting conversations with you.
So start using time blocks today.
Allocate time to specific tasks, that will help you to hit your deadlines more effectively and more efficiently.
I can’t wait to hear how you get on with using time blocking.